Our client is a famous European institution located in Luxembourg. They are currently looking for a temp worker for a duration of 2 months with the possibility of extension.

The Operational assistant coordinates and provides office support and secretarial assistance in order to contribute to the effective day-to-day operation of the unit.

Accountabilities:
• Provide comprehensive operational support to Mandate Officers
• Assist in the monitoring, following-up and reporting on operations supported under European Commission blending, using the specific applications of our client
• Assist in the production & dispatch of reports and compile information, according to needs and deadlines
• Assist on the development of new blending proposals and subsequent contractual agreements
• Contribute to the drafting of letters and briefing notes, follow up on signatures, ensuring timely reminders and smooth exchanges with counterparts
• Pro-actively contribute to the maintenance/update and quality control of the databases (cancellations, amendments…). This includes timely and accurate document filing, data collection, and system updates.
• Assist in collecting the documentation for external audits mandated by European Commission or European Court of Auditors
• Answer ad hoc requests/questions from Mandate Officers and other services related to the tasks involved with
• Support the team in maintaining procedural guidelines.

Qualifications:
• At least secondary level education, complemented with a 2-year higher certification in a relevant field (ideally in finance or economics, legal, business administration) or with equally qualified experience in a relevant field.
• At least 5 years of relevant professional experience at senior operational support level
• Knowledge and/or exposure to development organisations would be an asset
• Good knowledge of the Bank's standard computer tools, particularly MS Office tools (Word, Excel, PowerPoint). Knowledge of Business Objects and IT systems (Serapis, GED, ASApp) would be an advantage.
• Excellent knowledge of written and spoken English. Working knowledge of French would be an advantage (French optional)

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